Standing Committees
AgFest has several standing committees, and we are always striving for active participation to keep our committees strong and effective. There is no better way to have your voice heard and shape the AgFest event than to serve on a committee.
To participate on a committee, you must be a paid member in good standing for the current year of AgFest. To serve as a committee chair for a given year, you must be a member in good standing from the year prior as well as a current paid member in good standing.
Dairy Show Committee (Special for 2025-2026)
2025-2026 Chair - Amy Blagg
The Dairy Show Committee will be responsible for determining plans for carrying out a Dairy Cattle Show for 2025-2026 amid the restrictions still in place by the state due to avian flu.
Auction Committee
2025-2026 Chair - Dena Daluz
The Auction committee and subcommittees shall work directly with the Livestock Superintendent to ensure all tasks and responsibilities are completed and accounted for prior to the annual Junior Sale and Auction
Auction
Shall be responsible for submitting and overseeing a workable auction proposal including but not limited to Auctioneers, bank card fees, clerks, sale tables, auction catalog, sale recording, sending out buyer numbers and buyer info packet; sign up buyers; complete sale and receivables for sale closeout.
Livestock Transportation, Packing and Processing
Shall be responsible for presenting bids and plan for species processing and transportation cost of livestock for recommendation to the membership. Responsible for coordinating all processing, pick up and delivery of animals, packing, contracts and follow up. Responsible for getting all resale and custom processing prices to marketing committee for printing in catalog.
Events Committee
2025-2026 Chair - Julie Bottoms
Agricultural Education Scholarships
2025-2026 Sub-Chair - Theresa Vallee
Shall be responsible for collecting, working with treasurer on depositing funds; keeping track of scholarships received for each individual. Prepare listing of scholarships to be paid to each individual; be sure that all individual recipients have sent in the applications and have entered into AgFest to be eligible; work with Treasurer to pay individuals with statements of donors; Send thank you letter to donors. Keep track of all donors – donating more than $5,000.00 and submit to treasurer.
Awards
The Livestock Superintendent shall be responsible for coordinating, organizing and presenting all awards. Shall work with Special Events to confirm list of additional events that may require additional prizes. Shall work with Sponsorship to provide accurate list of awards needed. Responsible for ordering and sorting of all ribbons.
Communication Coordinator
Shall be responsible for working with each Standing Committee to develop list of all volunteers needed for event and appointing and monitoring each area not designated as a Standing Committee, including but not limited to entries, weigh-ins, clerks (show and auction), and shall communicate with committees and get information out via email/test alerts/website for upcoming timelines, events and during AgFest Events.
Farm to Fork Dinner
2025-2026 Sub-Chair - Jed Asmus
Committee to promote AgFest in a Farm to Fork Dinner presented at the direction of the committee; its organization is used for Fundraising with proceeds to help enrich the experience of the Youth exhibitors during AgFest; funds go towards Awards; Scholarships, but not limited to awards and scholarships.
Farm to Fork Scholarship
2025-2026 Sub-Chair - Marlene Hokanson & Diana Muller
Committee is to set criteria for Scholarship; distribute forms for Scholarship to Ag Teachers; via 4H Office; via Website; coordination with Communication Coordinator for deadlines; Committee Review and Selection; administering Scholarships.
Hospitality
Shall arrange and coordinate all meals for officials and volunteers and buyers’ meal as determined by committee. Shall work with Standing Committee’s to confirm list of needed daily meals. Shall work with Events committee to provide food and beverages as needed for additional approved events.
Junior AgFest Board
2025-2026 Sub-Chair - TBD
Shall be responsible for getting information out to youth exhibitors, recruiting of members, taking member application, election of junior officers, hosting junior meetings. All Junior AgFest Board leadership/Advisors must pass a background check and Live Scan, paid for by AgFest.
Special Events
Shall work with volunteers and leaders on extra events to take place during Junior Livestock Show, submit proposed list and budget. Shall help facilitate the completion of agreed upon events. Keep complete and accurate records. Could include but not limited to hay bucking, fitting contest, Master Showmanship event, junior social.
Still Exhibits - Entomology, Horticulture, Floriculture, Ag Mechanics, Ag Panels
The Still Exhibits Superintendent and sub-committee shall be responsible for developing and implementing a written plan to facilitate the exhibition and auction of student projects and still exhibits, including line up, sales area and loading out to buyers. Shall work with the 4H, Grange and FFA chapters residing in San Joaquin County to ensure that projects done as part of program curriculum are accounted for. Provide list of all projects in need of inclusion in Guidebook, judging, and auction. Facilitate premium payouts with Treasurer. Could include but not limited to Ag Mechanics, woodshop and entomology, floral, home and garden.
Vendor Coordinator
The Vice President shall coordinate all vendors
Exploratory Committee
2025-2026 Chair - Jed Asmus
The Agfest President shall appoint the members of this committee whose primary responsibility is to research the future of AgFest. This can include but is not limited to locating future sites and facilities for AgFest, securing funding and partners, etc. The committee shall report to the Board and meet at least on a quarterly basis.
Facilities Committee
2025-2026 Chair - Kevin Kirkpatrick
The Facilities committee and subcommittees shall work directly with the Livestock Superintendent to ensure all tasks and responsibilities are completed and accounted for prior to the AgFest show.
Facilities
Shall develop list of projects by priority and making recommendation to membership and property owner/manager. Shall coordinate set up of all facilities, grounds and barn preparation, weigh-in (scale set up and calibration) show and auction ring set up; included but not limited to shavings, tables, chairs, hoses, Sound System, TV’s, Coolers, Hand Wash Stations, animal waste/bedding removal, livestock load out preparation. Responsible for setting up work crews and securing heavy equipment needed. Work with Parking Committee to coordinate RV/Wall Parking etc. Work with Event Committee to coordinate all events scheduled, work with Auction to facilitate the Auction.
Storage
Coordinate set up and clean-up/tear down after event, and return of equipment and office and return and organize at Storage.
Governance Committee
2025-2026 Chair - Kenny Hoogendoorn
Budget/Audit
Shall be responsible for submitting a workable proposed budget to the Board of Directors for recommendation to the members. Shall audit the treasurer’s report prior to November 10 of each year.
Bylaws
Shall review the bylaws annually, and submit proposed amendments or revisions, if any, to the Board of Directors for recommendation to the membership.
Nominating
The Nominating Committee shall meet before the September membership meeting and shall consist of paid members in good standing. The Governance chairperson of the committee shall present to the September regular meeting the names of the candidates proposed for each of the offices of the organization for a vote by the membership. A member in good standing is eligible to serve as an officer after they have served as a committee chair.
Insurance
Review upon renewal insurance policies and bring forth any changes to the policy as needed.
Marketing Committee
2025-2026 Chair - Twyla Brooks
Promotion
Coordinate with Events Committee to promote extra events during show time. Is responsible for all PR, marketing, media, and social media for event.
Sponsorship
Shall be responsible for developing levels and areas of sponsorship for the event; including but not limited to individual classes, show rings, officials, and overall event; and implementation of such plan. Shall work with the Livestock Superintendent for a list of classes and extra events that awards/prizes are needed for.
Sponsorship Event
Shall be responsible for developing and implementing an engaging event for AgFest for the purposes of fundraising and AgFest awareness.
Website
2025-2026 Sub-Chair - Cindy Sweat
Shall maintain the https://sanjoaquinagfest.org web site. Shall work with the 2nd District Agricultural Association to provide links between sites.
Operations Committee
2025-2026 Chair - Jennifer DeJong
The Operations committee and subcommittees shall work directly with the Livestock Superintendent to ensure all tasks and responsibilities are completed and accounted for prior to the AgFest show.
Officials
Shall provide list of Livestock Managers, judges, and vets including fees and services provided, to be approved by Board. Includes judges for all small and large animal livestock and for Master Showmanship judges in coordination with Livestock Superintendent. Shall work with barn chairs, Ag Ed Science/Ag Mechanics, Guidebook and Livestock Manager, Special Events to Coordinate schedule and daily schedule for Agfest, including but not limited to check in, show schedule and sale order
Barn Chairs
Shall be responsible for each species at check in, during the week barn activity, during the show, checking with awards to be sure that the awards for your specie are correct especially when changes are made to the guidebook, being sure awards are correct prior to the show, selling at auction, develop and implement written plan to facilitate the auction of said species, including line up, sales ring, holding pens, loading out for transport. Shall work with Facilities Committee and Livestock Superintendent on set up for barn, show ring, sale ring and holding pen needs.
Guidebook and Rules
The Guidebook and Rules committee and subcommittees shall work directly with the Livestock Superintendent to ensure logical changes to the guidebook and schedule in the fall prior AgFest, and all changes will be brought by the Livestock Superintendent to the Board for final approval before the guidebook is finalized and the proposed changes are implemented. Shall be responsible for working with the Official Chair, Barn Chairs and Still Exhibit, Events (Awards, Jr. AgFest Board, Special Events, Farm to Fork) Facilities and Parking/Credential Committees to facilitate the annual update of the guidebook. Shall keep accurate record of proposed changes and revisions to guidebook. Shall be responsible for posting to website and distribution to clubs. Shall keep current on CDFA rules and regulations and monitor compliance at event. Shall review premium books to ensure proper publication of all applicable rules and policies governing event
Parking/Credentials Committee
2025-2026 Chair - Shawna Martens
Parking
Shall be responsible for developing and implementing a comprehensive plan for RV, inside, and livestock trailer parking and Handicap Parking. Work with the fair on general parking, and determine a parking plan for Auction(s). Hang up and take down all parking signage.
Credentials
Responsible for monitoring and distribution of wrist bands, RV and inside parking passes. Including, but not limited to inside wall, all volunteer, RV Parking and wristbands. Work with Official Committee to assign judge parking/wristbands, Events for special event entrance passes. Facilitating fair office with listing of exhibitor and volunteer wristbands. Providing volunteer in office/distribution and sales of such credential and other special event tickets as needed.
Security
Responsible to bring names and contracts for Security provided during AgFest, pre-event set up; during event; RV Parking area, Gates and Night Security for board approval. Review with Guards expectations and follow up daily with review of previous days events. Review security hours charged and maintain hours worked; work in coordination with Parking and Credentials, Events and Facilities. Prepare a Plan of Action and implementation of Emergency Exits to post. The Facilities committee and subcommittees shall work directly with the Livestock Superintendent to ensure all tasks and responsibilities are completed and accounted for prior to AgFest Show.